Documents

PPRCC Members,

The Executive Committee is in the process of evaluating a transition to a different club website. The new platform has a lower annual cost and will be easier for our volunteer membership to maintain. Although our current hosting contract runs through June 2027, we are looking at moving to the new site sooner. The main reason for considering an earlier transition is to make the new Members‑Only site available to club members as an additional option.

PPRCC.org will become the club’s primary public website going forward. All of the information you currently rely on will remain available on the public site. If you prefer to continue using only the public site, nothing changes — everything you need will still be there.

As part of the transition, PPRCCPilot.net will eventually redirect to PPRCC.org so members and visitors automatically land on the new site. The existing Wix site will remain online during the transition period, but once the redirect is in place, it will no longer be used.

Access During the Transition

Right now, no account is needed. Both the Public and Members‑Only sites are fully open so you can explore freely.

Click around — you won’t break anything.

Beginning August 15, the Members‑Only site will be secured for current PPRCC members.

• Most members already have a Gmail or Google‑associated email. You’ll simply join a secure Google Group to access the private site. Instructions will be sent before August 15.

• Members without a Google‑associated email will receive individual guidance on how to link their existing address.

Using the private site is completely optional. It’s simply an additional resource for members who want access to internal documents, articles, and club tools. We expect some members will use it and others may not — either choice is perfectly fine.

The private site is designed to run with very little ongoing maintenance — essentially on autopilot. If interest turns out to be low, we can scale it back or turn it off later without affecting the public site or normal club operations.

Please Help Us Finalize the Transition

This site uses the Google ecosystem, which costs the club only $12 per year compared to approximately $150 per year for our current platform. As we transition to this new system, we’d appreciate your feedback on how well this Google‑based site works for you and whether it meets your needs as a club member.

Will you use the options available on the private Members‑Only site? Which private‑site features interest you?

A quick reminder:

PPRCC is a 100% volunteer‑run club, and the website reflects the time and effort members donate to support the club. We appreciate your patience and feedback as we continue improving it together.

If you have questions or need help accessing the sites, feel free to contact me anytime: Jim Grigsby — pprccbadge@gmail.com

A Major Improvement: Membership Renewal System

The new renewal system will:

• Streamline new member enrollments

• Simplify renewals

• Automatically generate membership badges

• Reduce manual data entry

• Eliminate repetitive email exchanges

This automation will reduce the Treasurer’s manual workload, improve accuracy, and help us maintain a reliable club roster.

Why We Are Moving

PPRCCPilot.net has served us well, but it has ongoing costs and limitations. The new platform provides:

• Lower operating costs

• Better automation

• Easier maintenance

• Improved member services

• More flexibility for future enhancements

Public Website (PPRCC.org)

The public site is PPRCC’s face to the community. It includes:

• Club information

• Flying field details

• Events calendar

• Visitor information

• TAG and STEM outreach

• Contact information

• Membership information

Members‑Only Website

The private site provides resources for active members:

• Club announcements

• Member articles

• Private documents

• Member tools

• Internal resources

• Future automation features

It is designed to run with minimal maintenance and will remain available as long as members find it useful.